Repository Policies

AEA e-Docs Repository Collection Development Guidelines


The purpose of AEA e-Docs Repository is to create a consolidated archive of the intellectual output of DLSU-D researchers, scholars and other staff. The repository will ensure preservation of that output, and, by providing open access to metadata and where possible the actual publication/output, will increase awareness, use and impact of DLSU-D output and demonstrate the quality of DLSU-D research and scholarship. It is also the primary source of data about DLSU-D outputs for government and other reporting purposes.

These guidelines define the scope of the archive repository content and materials that will populate it.


AEA e-Docs Repository: is generally recognized as an electronic version of an academic or research paper. AEA e-Docs Repository has a more inclusive definition (see Types of Material section in this policy).

Open Access: [The free availability of literature] on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself . . . ". [1]


This repository archives output from the University's research and scholarly activities. All material submitted, therefore, must have a relationship with DLSU-D: that is, at least one author must be formally associated with the University as a current or previous staff member, or higher degree student. Publications reflecting research that has been conducted at DLSU-D are also accepted, even if the author(s) are not currently formally associated with the University.

All items should meet acceptable standards of intellectual quality. This typically would mean:

It is not intended to duplicate DLSU-D's official administrative collections.

For an article to be deposited and displayed, one of the following conditions must apply:

Use and Access

As metadata will be extracted from the repository for inclusion in internal reports and to meet governmental reporting requirements relating to research activities, details of all research books, chapters in research books, refereed journal articles and refereed conference presentations must be submitted, and the full text of the material must be submitted to the repository even if it will not be publicly accessible. Submission for other categories of material will be voluntary.

It is intended that as much material as legally possible will be open access, that is, available freely on the public internet without conditions or cost. If restrictions apply, the publication will not be displayed, but data may be accepted for file completeness and to fulfil reporting obligations.

Types of Material

Types of material may include, but not be limited to:



[1] Budapest Open Access Initiative,